Project Manager, Los Angeles Chapter
Description
WHO WE'RE LOOKING FOR
The Recording Academy's mission is to recognize musical excellence, advocate for the well-being of music makers and ensure music remains an indelible part of our culture. The Academy is a professional membership organization of musicians, producers, engineers, and recording professionals that is dedicated to improving the cultural condition and quality of life for music and its makers. The Academy's Member Services are delivered across a national network of 12 Chapters who each serve local music communities.
Were looking for a highly motivated, idea-generating professional who will manage high-quality initiatives, programs, and content for the Los Angeles Chapter. The Project Manager will establish connections and relationships with key music community professionals, produce high-quality professional development and networking opportunities (including events, content, and other projects) with the goal of engaging and retaining high-level voting/professionals and student membership, and enhancing the overall value of member services in their Chapter region.
WHAT YOU'LL DO
- Work closely with Executive Director to engage and retain the Chapters membership base.
- Be a flexible and entrepreneurial partner for the Executive Director to build community and help accomplish all Chapter goals as a team.
- Assist on any projects, programs, or initiatives as deemed necessary by your Executive Director, including but not limited to advocacy efforts, education and community initiatives, overall membership engagement, board meetings, committee meetings, staff meetings, and more.
- Develop membership engagement strategies beyond Chapter events including but not limited to service opportunities such as local and national committee involvement (including Craft/Awards committees), community partnerships, local conference engagement, program development, social media & content development, direct email, direct mail, print campaigns, support of our charitable entities including MusiCares and the GRAMMY Museum, one-on-one meetings and Board engagement.
- Focus special attention on engaging the newest membership class each year, making sure they understand the Academy, including important deadlines and processes as well as service opportunities offered to members.
- Manage local Advocacy initiatives including connections with key lawmakers on the local and national levels. Coordinate with Board committees (Membership, Nominating, Special Projects, Advocacy, DEI) in the planning and execution of initiatives.
- Work closely with Executive Director to develop and execute comprehensive chapter goals, program and initiative schedule, budgets, and marketing/production timelines.
- Build relationships with and find places of Academy engagement for key figures in the local music community. This includes keeping in contact with members and community figures, alerting them to important Academy deadlines and initiatives, finding ways to make them feel connected and involved in both the local chapter and the Academy as a whole.
- Work closely with Executive Director and Regional Project & Production Manager to manage both virtual and in-person projects and initiatives from conception to completion (e.g. timelines, marketing strategies, goals, budgets, partnerships, legal due diligence, staffing/volunteers, etc.), including but not limited to developing financial partners, coordinating venues, caterers, contractors, equipment rentals, parking, traffic control, security, first aid, hospitality, sponsor fulfillment, and media.
- Manage event marketing, PR, and promotions to members and key music community figures.
- Engage and manage Board committees in event planning, execution, and evaluation.
- Oversee post-event evaluation (including presenter and volunteer acknowledgment, producing reports for event stakeholders, and data entry/analysis) as well as post-event engagement with prospective members.
- Manage other projects as needed such as Board Meetings, Committee Meetings, local Craft Awards Committee process, non-event marketing campaigns, GRAMMYU Rep & Intern assignments, social media, and GRAMMY.com updates.
- Oversee the recruitment and management of the local GRAMMY University representative as assigned by Executive Director. This includes identifying and hiring (in partnership with the Executive Director), managing their workload, assisting in community connections such as local colleges and universities, oversight of GRAMMY U programs, and other opportunities as they arise.
- Oversee any chapter interns. This includes identifying and hiring (in partnership with the Executive Director), and managing their workload.
- Facilitate the introduction of key community creators and professionals who are not Academy members to our Membership Outreach team to encourage new membership.
- Be able to speak with authority on relevant Recording Academy topics and maintain regular communications with current and potential members through one-on-one meetings, emails, calls, and mailings.
- Represent the Chapter and Membership & Industry Relations Department as needed at conferences, festivals, community engagements, and other membership-relevant activities.
Requirements
- 3+ years of professional event production/management and customer service experience. Previous experience and connections in the music business, music production or music education preferred.
- Bachelors Degree preferred.
- Is able to maintain composure in high-stress, complex situations to ensure the smooth and efficient running of an event; has excellent decision-making skills, clear communication, and delegation; fosters welcoming hospitality.
- Has excellent organizational skills and attention to detail. Keeps information organized and accessible, works efficiently while managing workload. Prioritizes tasks appropriately and manages time well. Successfully establishes goals, deadlines, and procedures and manages multiple projects or objectives. Works well independently and in a remote (non-office) setting.
- Adapts well to change, is flexible and open-minded to new ideas, solicits performance feedback and handles constructive criticism, takes on new responsibilities, handles pressure, adjusts plans to meet changing needs.
- Communicates well both verbally and in writing, shares information and ideas with others, has good listening skills, builds strong relationships, consistently demonstrates positive and professional demeanor, negotiates effectively.
- Contributes to and helps the team meet all team deadlines and goals, listens to others and values opinions, welcomes newcomers, and promotes a team atmosphere. Meets commitments, stays focused under pressure, and meets attendance/punctuality requirements.
- Leads, motivates, and encourages others through change and adversity, makes difficult decisions when needed, builds consensus. Anticipates and diffuses conflict before it starts, finds causes of and solutions to problems. Recognizes and breaks down problems into smaller components, seeks to understand underlying issues, can simplify and process complex issues.
- Proactively tackles problems and takes independent action, seeks out new responsibilities and generates new ideas, acts on opportunities, practices self-development. In working with supervisor(s), proactively approaches him/her to ensure goals and objectives are on track and being met, presents problems and potential solutions. Builds productive working relationships with supervisor(s) and uses complementary strengths.
PHYSICAL DEMANDS FOR CERTAIN ROLES
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally required to stand, walk, and sit for long periods of time, and work at a computer for long periods of time.
The employee will be required to lift and/or move up to 60 pounds.
EQUAL OPPORTUNITY
The Recording Academy, its affiliates, and the music industry have a strong culture of inclusion and respect for everyone. The Recording Academy makes intentional, courageous, and principled decisions for stronger business outcomes and ensures that all creators and professionals live and work in a fair and safe environment. It is the Recording Academy's policy to provide equal employment opportunities for all applicants and employees. The Recording Academy does not discriminate on the basis of race (nor traits historically associated with race, including, but not limited to hair texture and protective hairstyles), color, religion (including religious dress and grooming), creed, sex (including pregnancy, childbirth or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, family care status, military or veteran status, marital status, sexual orientation, gender, gender identity, gender expression, genetic information or any other characteristic protected by law. The Recording Academy will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship to the Recording Academy. This policy governs all aspects of employment, including selection, job assignment, compensation, promotion, discipline, termination, access to benefits and training, recruitment, hiring, transfer, and social and recreational programs.
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The Recording Academy
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The Recording Academy is an American learned academy of musicians, producers, recording engineers, and other musical professionals. It is famous for its Grammy Awards, which recognize achievements in the music industry of songs and music which are popular worldwide.