Office Host
Description
We’re now looking for an outstanding Office Host to join our team, you’ll play a critical role in the daily life of all your colleagues, ensuring our Helsinki office is every bit as exciting as we are as a company and runs as smoothly as a proverbial Swiss watch whilst still bringing the office to life with positive vibes and charm. You will take the lead in keeping our multifaceted office space humming; from managing inventory and space, to hosting employees and guests, to helping us plan and execute special events inside of our shop. This unique role is a dynamic opportunity, and the ideal candidate is one part expert host, one-part operational mastermind, one-part exceptional organizer, and one part curator of culture, space and community.
This position is a backfill for our current Office Host, who is moving to People & Culture team to kick off her HR journey.
RESPONSIBILITIES
- Serve as host to our space, greeting and welcoming employees and guests alike as if they were guests in your own home.
- Curate a creative and fun office environment through daily music selection, experience design and helping to create "zones" for different types of work, collaboration and socialization.
- Manage our espresso station, alongside our wine + spirit’s bar: inventory management, cleaning and prep, and preparing and serving a collection of drinks and snacks.
- Coordinate catering for special in shop events and weekly lunches.
- Help curate, co-ordinate, and execute all events (including seasonal) and happenings within our space and offsite venues.
- Manage any Swag / Merch that is needed for events, activities and Utopians.
- Screen incoming telephone calls and respond independently when possible.
- Support overall facility operations: from prepping common spaces for use, to managing vendors, services, and supplies.
- Support outbound shipments and coordinating courier services team deliveries, including the preparation of gifting.
- Ensure the work space is meeting country specific Health & Safety legal requirements.
- Records, documentation and work assessments are kept up to date on Trello platform
- Perform other duties as assigned based on needs.
Requirements
- You are highly organized and recognize yourself as being an admin genius, yet you are also bringing out your inner superhero when it comes to vibes, passion and culture
- Must be fluent in English and Finnish, both spoken and written. Additional languages are a plus!
- You are highly proactive and are always taking the initiative to make things happen
- You are a great teammate and pitch in to help wherever you are needed
- Ideally you have a degree in hospitality with previous having 4+ years of experience in the Front Office
- Department within a Service based Industry. (E.g. - experience within catering is also an advantage)
- Strong interpersonal and problem-solving abilities are essentials
- The ideal candidate will be customer focused, driven with an extremely proactive and ‘switched on’ personality and an outgoing, charismatic and approachable character
Benefits & Perks
- Great atmosphere - we live, love & breathe music & tech!
- Working in an impact oriented team and inclusive company culture.
- An experienced team to learn from, with proven track records in multiple startups and big tech companies.
- For this role we require your presence in our awesome Helsinki Office.
- We celebrate being an international and multicultural company.
- Competitive benefits; packages depend on location. You’ll be given more details on this during the interview process.
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Utopia Music
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While technology continues to shape the future, the world of music remains in the past. Our mission is to reclaim the creative and economic value of the music industry. At Utopia, we are setting out to transform the entire industry. To create new revenue streams, consolidate the data and declutter the admin; unlocking the industry’s full potential by unifying it all in one truly holistic space. Utopia was founded in 2016 with the goal of creating a better world of music. With an ever-growing team of 60+ people across Sweden and Switzerland - all focused on one common goal; providing a transparent, fair and efficient environment for all. Welcome to Utopia – Where Music Lives.