Music Assistant / Clearance Specialist
Description
Our Los Angeles Office currently has a great opportunity for an Administrative Assistant/Clearance Specialist in our Music Group. This role involves performing administrative functions in support of lawyers and will also work on clearance related projects.
RESPONSIBILITIES:
- Calendar management and scheduling of meetings, conference calls, travel arrangements and events.
- Assist music attorneys in preparing various clearance agreements for exploitation of intellectual property (e.g., producer, mixer, feature artist, livestream, and other license agreements).
- Overseeing entry and coding of time.
- Prepare and format documents in Word
- Management and tracking of expense reimbursements.
- Provides back-up support to other executive assistant when needed.
- Ad hoc projects and duties as needed.
Requirements
- Candidate should have 2-5 years of previous administrative experience, including ability to keep team members on track with processes, policies and deadlines in a fast paced environment. Reliable, friendly and positive, can-do attitude is essential.
- Bachelor’s degree highly preferred.
- Previous experience in the music industry is preferred
- Solid knowledge of Microsoft Office and various legal software applications. Must have exceptional knowledge of Outlook calendaring and scheduling.
- Candidate should be a creative and independent thinker, but confident asking questions in order to complete tasks efficiently.
- This position will have extensive contact with others (including clients) requiring discretion and will need to maintain a professional and courteous when dealing with others.
- Strong interpersonal skills as this desk has heavy client-contact via telephone
- Excellent oral & written communication skills
- Must be extremely detail oriented, organized and have great follow through skills
- Must have the ability to work well under pressure and meet deadlines
- Identifies and resolves problems in a timely manner
- Has the ability to maintain strict confidentiality
- Strong overall administrative skills including, time sheets, travel, expense reports, copying, scanning and coordination of filing and ability to coordinate extensive itineraries.
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Manatt, Phelps & Phillips, LLP
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