Executive Assistant
Description
- Arrange meetings and conference calls via telephone and email
- Cover phone lines and manage/update calendars
- Coordinate and prioritize incoming verbal and email requests
- Book travel, accommodations, & car services
- Maintain a strong working knowledge of artist roster, employees, and important external contacts
- Work closely with other executive assistants and occasionally cover their phone lines
- Exercise discretion when patching calls, rolling calls, and interrupting meetings
- Proactively prepare the executives for meetings
- Greet meeting participants & arrange tours
- Order and set-up food service for meetings
- Promptly address any IT issues
- Handle administrative duties
- Process travel & entertainment expenses
- Create and send grammatically/punctually correct internal/external company communication
- Archive and organize emails by topic and keep apprised of ongoing deals
- Create and maintain presentations and other projects as assigned
- Track vacation for salaried employees
- Order office supplies, make restaurant reservations, and approve expenses
Requirements
- Ability to interact comfortably and effectively with employees of our company at all levels including Senior Management
- Ability to interact comfortably and effectively with employees of companies we do business with
- Self-motivated, proactive, and resourceful
- Excellent follow-through and attention to detail
- Flexible – able to adjust to changing priorities, and able to multi-task
- Excellent customer service skills
- Excellent organization and time management skills
- Excellent written and verbal communication
- Strong proficiency in and working knowledge of Outlook and other Microsoft Office Products
- Minimum 3 years of experience supporting an EVP, President or other high-level executive with discretion and confidentiality.
- Career executive assistant experience
- Experience supporting more than one senior executive is preferred.
- Music or entertainment experience is highly preferred.
Benefits & Perks
- Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit
- Comprehensive medical, dental, vision, and FSA options, as well as:
- 100% coverage for out-patient mental health services
- Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
- A lifetime fertility support allowance of $30,000 to plan participants
- Student Loan Repayment Assistance and Tuition Reimbursement
- 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation
- Flexible Paid Time Off (PTO) for exempt employees
- 3-weeks PTO for non-exempt employees
- 2-weeks paid Winter Break
- 10 Company Holidays (including Juneteenth and Wellbeing Day)
- Summer Fridays (between Memorial Day and Labor Day)
- Generous paid parental leave for every type of parent
- Check out our full overview of benefits on the Perks Playlist page of the career site.
How to apply
Apply via link
Universal Music Group
Discover more jobs
Universal Music Group (UMG) is the world leader in music-based entertainment, with a broad array of businesses engaged in recorded music, music publishing, merchandising and audiovisual content in more than 60 countries. Featuring the most comprehensive catalog of recordings and songs across every musical genre, UMG identifies and develops artists and produces and distributes the most critically acclaimed and commercially successful music in the world. Committed to artistry, innovation and entrepreneurship, UMG fosters the development of services, platforms and business models in order to broaden artistic and commercial opportunities for our artists and create new experiences for fans. Universal Music Group's labels include A&M Records, Astralwerks, Blue Note Records, Capitol Christian Music Group, Capitol Records, Capitol Records Nashville, Caroline, Decca, Def Jam Recordings, Deutsche Grammophon, Disa, Emarcy, EMI Records Nashville, Fonovisa, Geffen Records, Harvest, Interscope Records, Island Records, Machete Music, MCA Nashville, Mercury Nashville, Mercury Records, Motown Records, Polydor Records, Republic Records, Universal Music Latino, Verve Label Group, Virgin Records, Virgin EMI Records, as well as a multitude of record labels owned or distributed by its record company subsidiaries around the world. UMG's catalog is marketed through two distinct divisions, Universal Music Enterprises (in the U.S.) and Universal Strategic Marketing (outside the U.S.). UMG also includes Universal Music Publishing Group, one of the industry's premier music publishing operations worldwide and Bravado, the leading provider of consumer, lifestyle and branding services to recording artists and entertainment brands around the world. Universal Music Group is a Vivendi company.