Executive Assistant, Music Growth & Marketing
Description
The Amazon Music Growth & Marketing team seeks a dedicated, self-driven Executive Assistant with strong communication skills to support two Directors based in London and Madrid overseeing teams distributed internationally. In addition, you will partner with the existing EA team to offer comprehensive support for a highly-distributed global organization. A successful candidate will have experience with heavy calendar management, travel coordination, event planning, large internal team meetings, leadership meetings, and external meeting coordination. This role requires skills in planning, time management, and a passion for organization. Superior attention to detail, great judgement, and the ability to meet tight deadlines while juggling multiple requests across global teams is critical. You will possess the ability to complete complex tasks and projects quickly with little guidance, react with appropriate urgency to situations that require a quick turnaround, be able take effective action without having to know the total picture, and efficiently and proactively solve difficult or complex problems that affect people within the department or other related groups. The right candidate will have a strong bias for action and the ability to think proactively and strategically, while anticipating needs. A high level of integrity and discretion in handling confidential information and professionalism dealing with senior executives inside and outside the company is imperative. This person must be able to adapt and be flexible with priorities as they shift.
This role will require 5 days in office
Key job responsibilities
- Manage complex calendars and scheduling in multiple locations and time zones with diplomacy and discretion
- Set up internal and external meetings including conference rooms, AV needs, document distribution
- Coordinate domestic and international travel itineraries with seamless logistics
- Manage timely expense report coordination and submission
- Track and help drive completion of key deliverables and follow up on pending items
- Engaging with senior exec offices at external partners
- Support with events involving senior leadership, internal and external facing
- Help produce presentations by compiling information, formatting, editing, and transmitting text, data, and graphics
- Coordinate and communicate effectively with a variety of groups including peers, internal stakeholders, vendors, music and podcast industry professionals
- Organize, execute, and assist with team activities (staff meeting agendas, all Org meetings, fireside chats, off-sites, and other team events)
- Champion and expand creative team traditions and activities that support a strong team culture; be a part of the Amazon Music Community and Culture Crew.
- Partner closely with leadership team, key business partners, and other Executive Assistants to provide holistic support to the organization
- Willingness/ability to travel to support team off-sites & events as needed
- Keep relationship with GREF site lead and manage space for entire Amazon Music team in London office
A day in the life
Team Culture
Here at Amazon, we embrace our differences. We are committed to furthering our culture of inclusion. We have ten employee-led affinity groups in over 190 chapters globally. We have innovative benefit offerings, and we host annual and ongoing learning experiences, including our Conversations on Race and Ethnicity (CORE) and AmazeCon conferences. Amazon’s culture of inclusion is reinforced within our 16 Leadership Principles, which remind team members to seek diverse perspectives, learn and be curious, and earn trust.
Mentorship and Career Growth
Our team is dedicated to supporting new members. We have a broad mix of experience levels and tenures, and we’re building an environment that celebrates knowledge sharing and mentorship. We care about your career growth and strive to assign projects based on what will help each team member develop into a better-rounded professional and enable them to take on more complex tasks in the future.
Requirements
Basic Qualifications
- Experience with Microsoft Office products and applications
- Experience as an Executive Assistant
- Experience with executive level calendar management
- Experience with domestic or international travel coordination
- Experience working with large global teams
Preferred Qualifications
- Experience in a fast-paced, high-tech company
- Experience leading process improvements
- Experience working and organizing events around Global Conferences
This job has expired but you can still explore other open positions from the same company or find new ones from our amazing selection.
Amazon Music
Discover more jobs
** Overview** Amazon Music is an immersive audio entertainment service that connects fans, artists, and creators through music, podcasts, and culture. Amazon Music brings fans closer to what they love, with curated and personalized playlists, artist livestreams, artist merch, and Amazon Exclusive podcasts. Prime members get access to over 100 million songs in shuffle mode, All-Access playlists, plus the largest catalog of top ad-free podcasts, included with their membership. Customers can upgrade to Amazon Music Unlimited for full, on-demand access to 100 million songs in HD and a growing catalog of Ultra HD and Spatial audio. Anyone can listen to Amazon Music by downloading the free Amazon Music app, or wherever they listen to music including Alexa-enabled devices.