Executive Assistant - CRO + CFSO
Description
Job Description
TuneCore is looking for a dynamic Executive Assistant to provide administrative support to the Chief Revenue Officer (“CRO”)and Chief Financial and Strategy Officer (“CFSO”). The Executive Assistant plays a key role in TuneCore’s success by providing administrative, scheduling and organizational support to our senior leadership.
Reporting to the Chief of Staff, the Executive Assistant will be organized and proactive with high attention to detail and strong time management, problem-solving, and communication skills. This is a great opportunity for a seasoned executive assistant, with C-suite support experience across multiple executives, who wants to be part of a global music company that is changing how new independent artists develop and grow as the music landscape continues to become more digital. They will directly support executives who are music industry thought leaders and innovators. They must thrive in a fast-paced environment working across multiple time zones/geographies while representing the TuneCore brand with professionalism, a positive spirit and a high-level of service.
The tasks and responsibilities of this position include, but are not limited to:
Calendar Management & Communication
- Schedule - Manage complex and ever-changing day-to-day schedules of the CRO and CFSO via Microsoft Outlook, scheduling and organizing meetings across multiple time zones.
- Calendar - Provide sophisticated, proactive calendar management and meeting scheduling with understanding of executive and team priorities and goals. Ensure that all preparations are made prior to the meeting time. Book conference rooms, arrange video call instructions, register visitors, order food (if necessary) and coordinate cross functionally to ensure agendas and materials are prepared and shared ahead the meetings. Develop strategies to ensure that calendar is manageable to allow for executives to effectively context shift throughout the day.
- Meetings- Prepare for meetings and appointments by creating agendas, preparing conference rooms and audio/visual needs. Be present in team meetings, as requested, and follow up on action items
- Email Correspondence - Correspond with TuneCore and Believe leadership as well as internal and external partners (artists, labels, partners etc.,) on behalf of the CRO and CFSO
- Confidential Information - Handle confidential information meticulously; escalate any required information with discretion
- Proactivity - Ensure C-level team remains organized and on-schedule through proactive, consistent communication throughout the day
- Executive Communication - Draft and send routine correspondence on behalf of the CRO and CFSO to internal and external individuals
- Deliverable Tracking - Ensure that deliverables and other information requested by the CRO and CFSO from employees during meetings and throughout the day are tracked and delivered on time.
Travel & Events
- Travel - Book and prepare comprehensive travel arrangements (for complex international and domestic itineraries) as needed (flights, hotels, trains, visas, car service, reservations, meeting agendas, etc.)
Department Support
- Establish and nourish relationships at very senior levels of Believe maintaining a professional demeanor and ease of access to top executives
- Partner with Believe Executive Assistants and TuneCore department leaders to align calendars and meeting agendas
- Additional ad-hoc departmental and company projects
Financial Management
- Oversee executive expenses submitting all necessary T&E in Expensify in a timely manner
Requirements
Qualifications:
- At least 7+ years Executive Assistant experience medium to large firms w/ highly dynamic, fast-paced environments
- Proven experience as a C-suite executive assistant
- High degree of professionalism in dealing with outside partners and senior executives
- Excellent verbal and written communication skills
- Excellent time management skills with ability to multitask and work proactively with a can-do attitude; always thinking one-step-ahead
- Exceptional organizational skills, attention to detail, and ability to prioritize
- Decisive and independent problem solver, with ability to show intuition and flexibility. Able to work independently with minimal supervision as well as part of a team
- Strong ability to work well under pressure in a fast-paced environment with a positive attitude
- Significant experience working in Microsoft Outlook, Google Suite, and PowerPoint required and highly proficient in all other Microsoft Programs (Excel, Word, etc.)
- Experience managing highly sensitive information with discretion and professionalism
- Consistent desire to go above and beyond in all capacities
- Appreciation for working in a multicultural environment
- French Speaker a plus
Education
- BS/BA degree
Benefits & Perks
Benefits & Perks
At TuneCore we’re committed to the well-being of our employees and aim to create a workplace that fosters both personal and professional growth. Our inclusive benefits include, but are not limited to:
- Paid Time Off including vacation, holidays, paid bereavement, unlimited paid sick days, and company-wide week off between Christmas and New Years—every employee needs time to take care of themselves and their family.
- “Wellness Fridays” year-round (close at 1pm on Fridays)
- Universal Paid Parental Leave for both parents - because we know your newest family member(s) deserve your undivided attention.
- Comprehensive health, vision, dental, FSA and dependent care from day 1 of employment - Your health comes first.
- 401k match - an investment in your future.
- Company wide events, outings and volunteer days – we have team spirit and know how to have fun!
- Hybrid Work - employees have the option to work predominantly remotely and work from the office 7 days per month on a flexible schedule organized at the department level, in accordance with Company policies. Some roles may require more time working in-person from the office, to be discussed during the interview process and while onboarding.
- Learning and development opportunities and career development trainings – We believe in promoting and growing our leadership from within the company and proactively invest in our people.
- Free distribution subscription for employees – so you can experience the magic of releasing music worldwide (and give us valuable feedback!).
How to apply
Apply via link
TuneCore
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TuneCore is the premier digital music distributor with one of the largest music catalogues in the world. Since its launch in 2006, TuneCore artists have earned over a billion dollars in download and streaming revenue.