Executive Agent Assistant
Description
The Role
As an Executive Assistant to a Personal Appearance Partner, you will provide a broad range of support to your Agent. You will be responsible for the administration of the agent’s office, ensuring seamless client service, and strong internal communication.
Key responsibilities and duties include, but are not limited to:
- Diary management, travel planning, and other PA functions for the agent you support
- Booking shows and routing tours for clients - managing process from beginning to completion
- Take on clients in early stage of career, build relationship and maximise long-term potential and revenue for WME
- Liaising with client management and acting in agent’s absence to maintain strong relationship
- Prepare extensive handover documentation and training for desk cover assistant when absent
- In-depth research projects and analysis as required
- Preparing presentations for internal and client meetings including accurate reporting for client management
- Participate in meetings when requested taking notes if required
- Ensuring Certificates of Sponsorship are set up for artists travelling into the UK
- Compiling and distributing music administration reports when required
- Providing feedback on work delegated to the Music Central support team, and assisting in their training
- Offering ideas & suggestions to improve service to clients with focus on crossover with other areas of the company
- Keeping up to date on music industry news and innovations
- Attend shows or events as requested and represent WME in a professional & positive manner
- Other ad hoc duties as they arise
Requirements
The Person
The ideal candidate will be professional, presentable, and passionate about the music industry. They will demonstrate exceptional organisation and communication skills, understand the importance of excellent client service and absolute discretion. They will have a long-term interest in a career in the music industry, as well as possessing:
- A hard-working, extra-mile attitude compatible with this fast-paced, high-energy business
- A willingness to learn quickly and assist wherever required with a positive attitude at all times
- Exceptional organisation and time management, quick prioritisation and an initiative-taking, problem-solving attitude
- Sensitivity to the needs of creative clients with prior experience demonstrating an exceptional ability to adapt accordingly
- Previous long term music industry experience in a similar role with a high degree of responsibility & accountability
- Confidence working with MS Office on a daily basis, with a strong grasp of numbers
- Absolute confidentiality and discretion at all times with experience that displays this
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WME (William Morris Endeavor)
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**Overview** WME is a leading global entertainment agency. Named one of Fast Company’s Most Innovative Companies, WME represents artists and content creators across books, digital media, film, food, music, television and theater. WME is part of the Endeavor (formerly WME | IMG) network.