Editorial Operations Coordinator, PS
Description
We’re looking for a strategic, process-oriented Editorial Operations Coordinator to support editorial operations across PS. As a member of the editorial operations team, the Editorial Operations Coordinator will work closely with our Managing Editor to help shape editorial processes for PS, support editorial programs, act as liaison between the editorial department and other departments across Vox Media, own management and tracking of editorial tools, and support contracts and invoicing. The Editorial Operations Coordinator may also be asked to partner with teams outside of editorial to execute projects that are vital to the brand.
Our ideal candidate is a meticulously organized person with keen attention to detail and an ability to be flexible. This role reports into the Managing Editor.
What You’ll Do
- Support and shape editorial processes across PS in partnership with the Managing Editor and Head of Content, including contract processes, new hire onboarding, editorial workflows, and more.
- Provide operational support for sponsored programs, including requesting project codes, setting up contracts and freelance budgets, conducting quality-assurance checks for editorial destinations, and assisting Managing Editor (as needed) with timelines, project management, and launch-day tasks.
- Manage new hire onboarding, including scheduling, tools access, and some training, as well as departing talent offboarding.
- Support scheduling for PS brand meetings, including monthly all-hands meetings, brand-wide trainings, and team on-sites.
- Act as liaison between editorial and product teams for bugs and SOS requests on the CMS, and provide quality-assurance support on larger engineering projects.
- Oversee operations for freelance contributors, including Worksuite trainings, byline creations, payment approvals, troubleshooting, and more.
- Support upkeep and management of current editorial operation tools.
- Support day-to-day contingent labor management on Worksuite and Coupa (photographers, copy editors, etc.), including the creation of custom agreements, approval of invoices, and more, with guidance from Managing Editor.
- Support Airtable workflow, including access, training, and troubleshooting.
- Own community alias, overseeing reader communication to PS community email and routing emails to leads accordingly.
- Support Head of Content and Managing Editor with expenses and invoice processing in Concur.
- Success will look like:
- Effectively build and ensure adherence to editorial processes and guidelines across PS and Vox Media
- Ownership and execution of editorial operation projects
- Effectively partner with our editorial, social, video, legal, engineering, and people teams, as well as PS leadership
Requirements
Who You Are
- 1+ year of editorial experience or in a strategic editorial operations role
- Experience with establishing (or at least closely following) guidelines and processes
- Exceptional organizational skills, highly collaborative and solution oriented
- Strong writing and communication skills
- Ability to thrive in a fast-paced, collaborative team environment
- Proficiency in creating trainings, presentations, etc.
- Writing and editing experience
If you think you have what it takes, but don't meet every single point in our job posting, please apply with a cover letter to let us know how you believe you can bring your unique skills to the Vox Media team or get in touch! We would love to have a chat and see if you could be a great addition to our team. We’ve hired chefs who became editors, DJs who became UX designers, and sommeliers who became writers.
WHERE YOU’LL WORK
This job can be in the New York office and the Los Angeles office.
Benefits & Perks
WHY VOX MEDIA?
What We Offer
This is a permanent, full-time position. This job is benefits-eligible. We pride ourselves in providing comprehensive benefits to support all of our employees wherever they are in life. You can find more information about our benefits here.
How to apply
Apply via link
Vox Media
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**Overview** Vox Media is the leading independent modern media company. Known for building the best media brands and the technology that enables them, we are committed to building a better future for the industry — and getting the future of media right. Our portfolio features the most relevant and respected editorial properties across the biggest consumer categories, including: Vox, New York Magazine, The Verge, The Cut, Eater, Vulture, The Strategist, Polygon, SB Nation, Intelligencer, Curbed, Grub Street, Recode, Thrillist, Popsugar, The Dodo, NowThis, and Seeker. Off-platform, the Vox Media Podcast Network is one of the largest collections of popular podcasts spanning technology, news, pop culture, emerging trends, and more. Vox Media Studios is the award-winning nonfiction production and distribution studio for multiple TV and streaming partners.