Coordinator, Promotion
Description
- Build promotional and marketing reports, invites, and one-sheets as needed. Proficiency with Microsoft Word and Microsoft Excel is mandatory.
- Generate & distribute weekly radio tracking from Mediabase & Billboard.
- Build e-blasts for single launches & album releases.
- Maintain artist assets for the imprint’s roster (images, WAV & MP3 files, biographies, schedules, etc.)
- Support VP & regional team while they are traveling with time-sensitive travel changes, asset requests, and compliance questions.
- Collaborate with other radio promotion coordinators on budgeting, travel, and event planning for showcases, summits, seminars, etc.
- Maintain a weekly “add and conversion” list detailing any reported changes in airplay on current singles.
- Ability to edit and manipulate audio files.
- Facilitate all communication and fulfillment with contest winners, i.e. booking travel, shipping prizes, ticketing & box office information, etc.
- Ability to prioritize effectively and meet deadlines within a fast-past environment.
- Coordinate meetings, calendars, and schedules with radio personnel, finance, artist managers, etc.
- Process department invoices and related expenses as the main liaison with accounts payable.
- Interface with vendors on registration and invoice submission.
- Coordinate and book travel for radio personnel, artists, and team members.
- Compile and process expenses for the imprint SVP/VP.
- Build marketing budgets with the imprint SVP/VP.
- Serve as the imprint’s primary correspondent with the UMG corporate compliance officer.
- Compile all compliance documentation every calendar year and send to compliance officer for review.
- Interface with compliance officer on all travel and payment approvals where needed.
- Maintain a radio personnel ticket tracking grid for each calendar year.
- Review upcoming events, travel, and promotions for any missing compliance documentation or correspondence.
Requirements
- Team first mentality
- Extreme attention to detail
- Proactive, organized and problem solution oriented.
- Working knowledge of Microsoft Outlook, Word and Excel
- Ability to manage multiple tasks while producing excellent results.
- Excellent communication skills both verbal and written.
- Ability to maintain discretion and confidentiality.
Benefits & Perks
- Comprehensive medical, dental, vision, and FSA options, as well as:
- 100% coverage for out-patient mental health services
- Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
- A lifetime fertility support allowance of $30,000 to plan participants
- Student Loan Repayment Assistance and Tuition Reimbursement
- 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation
- Variety of ways to prioritize much-needed time away from work including:
- Flexible Paid Time Off (PTO) for exempt employees
- 3-weeks PTO for non-exempt employees
- 2-weeks paid Winter Break
- 10 Company Holidays (including Juneteenth and Wellbeing Day)
- Summer Fridays (between Memorial Day and Labor Day)
- Generous paid parental leave for every type of parent
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Universal Music Group
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Universal Music Group (UMG) is the world leader in music-based entertainment, with a broad array of businesses engaged in recorded music, music publishing, merchandising and audiovisual content in more than 60 countries. Featuring the most comprehensive catalog of recordings and songs across every musical genre, UMG identifies and develops artists and produces and distributes the most critically acclaimed and commercially successful music in the world. Committed to artistry, innovation and entrepreneurship, UMG fosters the development of services, platforms and business models in order to broaden artistic and commercial opportunities for our artists and create new experiences for fans. Universal Music Group's labels include A&M Records, Astralwerks, Blue Note Records, Capitol Christian Music Group, Capitol Records, Capitol Records Nashville, Caroline, Decca, Def Jam Recordings, Deutsche Grammophon, Disa, Emarcy, EMI Records Nashville, Fonovisa, Geffen Records, Harvest, Interscope Records, Island Records, Machete Music, MCA Nashville, Mercury Nashville, Mercury Records, Motown Records, Polydor Records, Republic Records, Universal Music Latino, Verve Label Group, Virgin Records, Virgin EMI Records, as well as a multitude of record labels owned or distributed by its record company subsidiaries around the world. UMG's catalog is marketed through two distinct divisions, Universal Music Enterprises (in the U.S.) and Universal Strategic Marketing (outside the U.S.). UMG also includes Universal Music Publishing Group, one of the industry's premier music publishing operations worldwide and Bravado, the leading provider of consumer, lifestyle and branding services to recording artists and entertainment brands around the world. Universal Music Group is a Vivendi company.